Ultimo Enterprise Asset Management

Long Term
Asset Planning

Overview Key Benefits Features EAM Maturity Model Case Studies Additional Info

Ultimo Enterprise Asset Management Software

Improve maintenance, safety and cross-team collaboration with the next generation of CMMS, offering advanced capabilities.

Ultimo is a software-as-a-service (SaaS) Enterprise Asset Management (EAM) solution focused on maintenance and safety with an unparalleled time to value.

Why choose Ultimo Enterprise Asset Management?

It bridges the gaps between maintenance, operations and HSE departments;
Known for its rapid deployment, ease of use and seamless integrations;
Combining out-of-the-box industry solutions with supreme flexibility, it still offers continuous delivery as a true SaaS solution.
Enables customers in asset-intensive industries to improve cross-team collaboration, optimise productivity, maximise asset availability, control costs, support sustainability, and secure health and safety.

Ultimo is an IFS company, offering a flexible Enterprise Asset Management (EAM) system to align with an organisation’s size, maturity, and budget. The system can grow with your organisation and the requirements of management and staff.

Based on world-class technology, Ultimo can be seamlessly integrated with other applications.

Solutions for your industry

Ultimo enables agile, engaged teams to tackle the unique challenges of their respective industry by improving efficiency, maximising asset uptime and optimising cost management. From asset-intensive manufacturing, logistics, and utilities to food and beverage, and healthcare, Ultimo is trusted by industry maintenance professionals and executive leaders.

Asset owners need an EAM solution that goes beyond traditional CMMS systems for maintaining equipment, as teams require better communication and alignment across operational teams to improve productivity and enhance employee experience.

Read about the key differences between a CMMS and an EAM system.

Ultimo differentiates itself from the other Enterprise Asset Management (EAM) platforms because it’s easier to use, easier to implement, and easier to integrate, including a range of certified ERP and APM integrations.

The Ultimo EAM software has an unmatched time-to-value and user adoption, and the investment is much lower than other (big) EAM solutions.

5 key benefits of the Ultimo Asset Management system:

Business Information powered by Microsoft Power BI
Dashboards have been compiled, which provide management information about open and executed activities, corrective and preventive maintenance, costs and budgets and asset availability. The dashboards show trends and root causes.

In the Premium and higher versions, we also offer you technical provisions in the cloud to create your own Business Intelligence setup using Power BI, Tableau or any other BI tool.
EHS Suite
With EHS Incident Management, you manage near-incidents and incidents comprehensively. Ultimo also offers a full EHS Suite. This suite contains several modules: Shift Handover, Management of Change and Work Permits. These allow you to create a far-reaching integration between EHS-related activities and asset management. This means you can:
- Record failures, technical activities and operators’ remarks in one list, linked to the existing asset structure.
- Structure processing of modifications because they are integrated into your current work order flow or project management.
- Use blueprints so you can validate work permits quickly and digitally.
- Prove your organisation complies with important regulations such as the SEVESO III directive.
Certified ERP integrations
With this interface between Ultimo and SAP S4/HANA Cloud, you will benefit from a combination of the flexible EAM software from Ultimo, connected with SAP ERP.

The interface, which is officially certified by SAP, consists of 25 different scenarios related to master data and to the purchasing process.
EAM Cloud
Ultimo uses Azure datacenters. We do our utmost to keep all EAM SaaS environments online 24-7. Our target uptime in the default Service Level Agreement for Ultimo Enterprise Asset Management cloud is 99.7%. Applying a so-called container architecture is one of the ways in which we realize a higher availability of the Ultimo EAM cloud.

We also have an annual Pen-Test executed by Computest to measure the quality and safety of both the EAM SaaS software and our infrastructure.

“The infrastructure and the web application of Ultimo have excellent security levels. The services we focus on use up-to-date software where no publicly known vulnerabilities have been found in the used EAM cloud software. Additionally, the systems within the scope for the platform use a safe configuration.”
Long Term Asset Planning
Maintenance managers are responsible for making financially and technically sound choices for important assets. The interests of all the stakeholders play an important part in these choices. The Production department wants the best possible production process, which means reliable and available machinery. But the Finance department is mostly interested in saving money. The guidelines and agreements regarding Environment, Health & Safety should also be observed. With the Long-Term Asset Planning module, the maintenance manager remains in control. And can budget the maintenance of all assets in a structured manner, and with everyone’s interests in mind.

At its core, equipment maintenance software helps businesses maintain a proactive approach to asset management. It enables users to create detailed records for each piece of equipment, including maintenance histories, warranties, and user manuals. This information aids users in making informed decisions regarding repairs, replacements, and upgrades of their equipment.

Asset Management
In the Asset Management module you can register the data of all your assets and you gain understanding on how you can improve your processes. You can create a hierarchy and visualise the data with an array of explorers
Energy Management
Having insight into the energy consumption of your assets makes it easier to take measures to save on energy costs.
Property Management
Register your entire property portfolio (complexes, buildings, building sections, floors and rooms) with Property Management.
Stock and Purchasing
With an Open Catalogue Interface (OCI) you can open a supplier’s external webshop from Ultimo. Simply fill your shopping cart and import the order information into Ultimo. You can then continue with the order process or order request process in the system.
CAD Integration
Generating floor area plans allows you to project information from Ultimo on your CAD drawings.
Contract Management
You can register all your contracts/service contracts in Ultimo. Automatically record a great deal of information, ranging from the contract description and the contract costs to supplier visits and term of notice.
Long Term Asset Planning
You can register all your contracts/service contracts in Ultimo. Automatically record a great deal of information, ranging from the contract description and the contract costs to supplier visits and term of notice.
ESH Incident Management
With EHS Incident Management you manage near-incidents and incidents comprehensively.
Shift Handover
Use Shift Handover to clarify agreements, problems and events.
Lockout Tagout
With Smart Images+ it is possible to use a P&ID as visual support when you write a LOTO plan or a LOTO request.
Business Dashboards
The new dashboards have been developed so reports can be made over longer periods of time and intelligent cross-sections can be made; this allows you targeted analyses through filtering and data drilling.
Fleet Management
Information about contracts, fuelling, damages, failures, maintenance history and more is recorded in the fleet maintenance management software in a structured manner.
Medical Device Technology
Our HTM software offers you support on risk and maintenance classifications, the execution of periodical maintenance and other activities, but also with ‘releasing’ and ‘accepting’ medical instruments.
ERP integrations
Both S4/HANA and Ultimo are highly configurable and adjustable, which is why the interface can be implemented according to the customers’ needs. Our certification consists of 25 different scenarios related to master data and to the purchasing process.
Facility Management
Ultimo Facility Management software is the answer because information from our CAFM helps you stay in control as facility manager; in control of the facility service processes, maintenance policy, current contracts, the products and services on offer, and other facility matter surrounding your building and IT.

The EAM maturity model as a strategic compass

Ultimo created an Enterprise Asset Management Maturity Model to help you elevate your asset management strategies and identify what stage your company is at. This is important as it will allow you to strategically plan out where to go next.

Companies generally manage their assets from an operational perspective before progressing through the tactical stage and then the strategic stage. There is a move from reacting to short-term challenges to proactively planning for long-term objectives, as they move through the EAM maturity model (click to read more).