Using your CMMS to Go Greener in the Utilities Industry

For most companies, a strong business case exists for decreasing waste, cutting energy and water consumption, minimising transportation costs, curtailing emissions, and/or undertaking other environmentally beneficial initiatives. Before your company spends a lot of money on certification programs, public relations campaigns, or consultant reports, consider how you can use systems like your CMMS for creating key performance indicators (KPIs) relevant to your business, setting reasonable targets, and executing an action plan for achieving them. Let’s look at some specific ways in which your CMMS might help you manage energy costs and meet environmental goals.

Asset Management: Ageing Assets Will Affect Your Facilities Management

If a colleague makes the comment to you, “I can’t handle it anymore, we’re working in an ageing facility full of ageing assets”, what do you immediately think of? If you’re like most of us, you’d probably picture a facility built in the 1920s with run down equipment and buildings almost collapsing under their own weight. In some cases you’d be right, and I have worked in facilities that dated back to early last century with equipment and processes that would slot right into the set of a Mad Max movie. But the issue of “Ageing Assets” also applies to those…

Maintenance Connection Best Practices: Establishing Naming Conventions

“A little forethought at the start can save a lot of time in the future” Establishing a robust Naming Convention and protocols during the initial system set-up will assist staff to become familiar with navigating through the Maintenance Connection modules. By employing a consistent and logical format, the Explorer lists will naturally group listings together to simplify the Look-up and Search process. There are five modules where this is particularly relevant: Assets Inventory Classifications Procedures Preventative Maintenance Assets As Assets are often added, modified or moved within the Asset tree, the ID and Name need to contain sufficient information to…

CMMS/EAM Implementation : Internal Resistance and User Uptake

Feeling like your whole crew is against the implementation of a new CMMS? One of the key reasons any software implementation fails to “get off the ground” is poor user uptake and little or no training. Too many times the comment we hear is “no one asked me”, “we don’t want this” or “we have been told to use this but no one has shown us how”. How many organisations budget for buying software and licences but don’t allow enough to cover a comprehensive implementation and training program to go with it? Too many is the answer. I didn’t ask…

CMMS/EAM Implementation : Visibility and Reporting

Do your reports consist of rummaging through boxes of paperwork, endless spreadsheets or shrugging your shoulders….”no idea”? A well configured system will allow you to not only record data and information quickly and accurately, it should give you better visibility in understanding the health of your asset and maintenance operations. In this article we discuss best practices for the visbility and reporting of the data collected through your CMMS/EAM. Don’t be afraid to tell the facts So you have your CMMS system installed, all the staff have been instructed how they should use it and you’re collecting enough information daily to fill…

Maintenance Connection Q&A: Sorting Work Orders Numerically

Our Question this week was from Liam.G who is using the Maintenance Connection for his facilities management operations in Adelaide, Australia. “How do you sort Work Orders numerically as opposed to alphanumerically using Maintenance Connection?” The default WO# field presented on reports is a text field and the sorting results can look a little unusual. For example with alphanumeric sorting,  “10”  appears before  “6”. Fix: Add a new field to the report that has a numeric type to hold the WOPK.   Sort by this new field. Below is how the sorting looks when sorted numerically. Thanks for…

Using KPI’s to manage Maintenance Optimisation

KPIs can be used within Maintenance Connection to optimise service frequencies and reduce maintenance costs. An example of this is in setting the schedules for servicing equipment which must conform to Statutory Compliance by a regulatory body. This can include such items as Pressure Safety Valves (PSV) and Pressure Vessels. These must be inspected and maintained at regular intervals to ensure they are fit for service and do not pose a threat to people and property.Regulations for these can vary from State to State. Companies should seek advice from their local jurisdiction as the suggested options within this article may not apply…

Reduce Downtime, Reduce Costs. Find Your Overworked Assets.

In this week’s post we dive into a tech tip using Maintenance Connection to sort your assets that have had the most work orders raised against them. A CMMS is all about reducing downtime of equipment and reducing costs. High frequency of work on a particular asset earmarks it as an asset that:  breaks down alot.  may need replacement.  may need inspections.  may need PM work to minimise the breakdowns. Below we discuss how to configure your Maintenance Connection CMMS to allow you to easily find the assets that are getting the most use. Background We need a report that shows the Assets…

What’s the price of a CMMS?

A high-quality CMMS/EAM system isn’t something you can just buy from your local discount outlet. It’s proven time and time again that cheap is usually nasty and what may seem like a bargain now will end up being much more expensive, limited in its functionality and time-consuming in the long-run. Then again, this doesn’t mean that small to mid-size companies should have to pay the 7 figure plus sums which are charged by some multi-national vendors for the price of a CMMS. These systems often tend to be the most difficult to configure, modify, operate and require their “specialised staff”…

What is EAM (Enterprise Asset Management)?

It’s a bird, it’s a plane…it’s an EAM! It seems to be a grey area for the maintenance management sector, what is the software we’re using to manage asset and maintenance operations? What are we working with and what are the differences between its specific components. Is it an EAM, a CMMS, a GIS, a ….. and the list goes on. We’ve stripped it back to the basics to define some key industry terms that will help you in your quest to find the right asset and maintenance management software solutions for your business or organisation. What is Enterprise Asset…